Terms of Reference

(8 members)

1. To scrutinise and approve an annual governance statement for publication with the Authority’s annual accounts, together with associated action plans for addressing areas of improvement.
2. To receive reports from the Treasurer, on behalf of the Police Authority, on the provision of internal audit services to meet the requirements under the current Accounts and Audit Regulations and Section 112 and Section 114 of the Local Government Finance Act 1988, to provide an adequate and effective internal audit of the accounts of the Authority.
3. To approve the arrangements for internal and external audit.
4. To receive reports on the internal and external audit work plan and to ensure appropriate action is taken to address recommendations.
5. To review the Authority’s annual accounts and to make recommendations as appropriate to the Authority.
6. To receive reports as necessary from the Treasurer concerning all significant irregularities.
7. To receive and consider, on behalf of the Police Authority, the external Auditor’s Annual Audit Letter concerning the annual audit of the accounts of the Authority, and to recommend any appropriate action to the Authority.
8. To approve, on behalf of the Police Authority, the Annual Statement of Accounts, income and expenditure and balance sheets, or records of payments and receipts as required under the Accounts and Audit Regulations 2003 before the accounts are incorporated in the Annual Report.
9. To exercise the powers and duties of the Police Authority under all employment legislation and associated codes of practice in relation to health and safety matters under Part 1 of the Health and Safety Work etc Act 1974.
10. To consider the financial risks to which the Authority is exposed and to approve measures to reduce or eliminate them or to insure against them.
11. To oversee the risk management process with the Authority and the Force.
12. To approve the corporate risk management strategy and framework; ensuring that appropriate systems are in place for assessing and managing key risks to the Authority relating to Corporate Governance and Use of Resources.
13. Approve changes on behalf of the Authority, to Standing Orders on contracts and financial regulations.
14. To make recommendations to the Authority in relation to any proposed revisions to the Authority’s scheme of financial regulations.
15. To review and adjust delegations to Chief Officers.
16. To exercise the responsibilities of the police Authority in respect of police forfeiture of pensions including the appointment of a sub-committee to deal with specific cases.
17. To meet annually with the Standards Committee to discuss matters relating to the ethical standards of the Authority.
18. To address areas of risk relevant to Corporate Governance.
19. To report to the Authority such issues as the Committee considers appropriate.

Meets four times a year

 

• Internal Audit Review of Data Handling
  22 March 2010
• Sussex Police Authority Receive Clean Bill of Health by Audit Commission
  21 September 2009

 

THE CORPORATE GOVERNANCE SCRUTINY COMMITTEE is a public meeting that oversees the corporate health of the Authority and Sussex Police. It is responsible for approving the annual Accounts, Audit plans, risk management practices and matters relating to police pensions.

Mr A Price JP - Chairman

Mr A Smith - Vice-Chairman

Members:
Mr Steven Waight
Mr Lionel Barnard
Mr Peter Evans
Mrs Susan Knight
Prof Gordon Bull
Mrs Carole Shaves MBE JP

Lead Officers:
Mr Patric Welch
Mrs Debbie Hill